DAMS PTO By-Laws

Adopted: October 31, 1983

Revised: June 2010

This revision presented and approved: November 2010

Article I: Name

The name of this organization shall be Dallastown Area Middle School Parent Teacher Organization (PTO)

Article II: Objectives

  • To provide a support group for parents of middle school children.
  • To emphasize the education of parents pertaining to adolescents.
  • To provide a communication link with the home, school and the community.
  • To provide support group for teachers and administration.
  • To provide additional student enrichment activities.

Article III: Policies

Section 1: The organization shall be non-commercial, nonsectarian and nonpartisan. It shall not endorse any commercial enterprise or candidate for public office.

Section 2: The organization shall seek neither to direct the administrative activities of the school nor to control its policies; however, the organization reserves the right to express opinions on these matters after a majority vote of the general membership.

Article IV: Membership and Dues

Section 1: The Membership will be open to any parent, guardian or other adult living in the Dallastown Area School District. This membership also includes any school district personnel.

Section 2: Only members of the organization shall be eligible to participate in the business meetings or to serve in any of its elective or appointed positions.

Section 3: The annual dues shall be decided by the executive committee and shall be publicly announced before the first general meeting of each school year.

Article V: Officers and Executive Committee

Section 1: The elected officers of the organization shall consist of the president, vice-president, treasurer, and secretary.

Section 2: The executive committee shall consist of the elected officers and an appointed faculty member. The school principal shall be an ex-officio member of the committee.

      1. The executive committee shall be responsible for the management of the organization,
      2. The executive committee shall designate a depository for the funds of the organization.
      3. The executive committee shall draft a budget for approval at the first general meeting of the year.

 

Article VI: Duties of Officers

Section 1: President

      1. Shall preside at all meetings of the organization and of the executive committee.
      2. Shall call special meetings when necessary.
      3. Shall cast a vote in case of a tie.
      4. May initial all checks for the treasurer and sign checks in his/her absence.
      5. Shall appoint a member to fill the un-expired term of any vacant office, subject to the approval of the general membership at the next regular meeting.
      6. Shall appoint and coordinate committees as required and serve as an ex-officio member of all standing committees.
      7. Shall appoint committee Chairpersons.
      8. Shall appoint auditors to make an annual audit of the accounts of the treasurer as required by the school board. The auditors shall submit their findings in writing to the President by July 31st.
      9. Shall receive a copy of all committee reports.
      10. Shall ensure that the objectives of the organization are promoted.
      11. Shall oversee the membership committee.

Section 2: Vice-President

      1. Shall assist the president in the performance of his/her duties.
      2. Shall preside at all meetings when the president is absent and fulfill the aforementioned duties of the president.
      3. Shall automatically assume the duties of the president for, the remainder of the term in case the president’s office becomes vacant.
      4. May also initial checks jointly with the treasurer.
      5. Shall perform other duties as may be delegated.

Section 3: Secretary

      1. Shall record the minutes of all meetings of the association and executive committee.
      2. Shall keep an updated membership list as provided by the president.
      3. Shall read the minutes when requested by the president and provide copies to the executive board and the general membership.
      4. Shall perform other duties as may be delegated.
      5. Shall maintain PTO website.
      6. Shall maintain and utilize PTO e-mail loop.
      7. Shall maintain a hard copy of all minutes and by-laws.

 

Section 4: Treasurer

      1. Shall receive and deposit all monies of the organization.
      2. Shall keep an accurate record of all receipts and disbursements.
      3. Shall pay out funds in accordance with an approved budget as authorized by the executive committee. The president or vice-president must initial all checks.
      4. Shall present financial statement at each meeting of the organization advising the

membership of receipts and disbursements of funds during the previous period since the last regular meeting and the current balance in the account.

Article VII: Rules and Regulations

Section 1: Meetings

      1. Regular meetings of the organization shall be held at least four times during the school year.
      2. All votes shall be determined by a majority of members in attendance at a regular meeting.
      3. Procedure and conduct shall be governed by Robert's Revised Rules of Order

Section 2: Elections

      1. Nomination of officers shall occur at the regular meeting prior to the final regular meeting of the year.
      2. The president may appoint a nominating committee to consist of at least 3 members, one of which shall be a member of the executive board.
      3. Consent of the nominees shall be obtained before the names are placed on the ballot
      4. The terms of the officers and standing committee chairpersons shall run for one school year.

Article VII: Amendments

These by-laws may be amended at any regular meeting of the organization by a majority vote of the members, present, provided that the proposed amendment shall have been presented to the general membership at a business meeting at least 30 days prior to the meeting in which action shall be taken.

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